ERPNext NTSA Integration
Integrate ERPNext with NTSA Kenya to automate vehicle registration checks, logbook verification, driver licence validation, and fleet compliance tracking — all from within your ERP system.
NTSA compliance — automated inside your fleet and HR workflows
Keep every vehicle and driver in your fleet compliant with NTSA requirements — without anyone manually checking the NTSA portal. ERPNext verifies, tracks, and alerts so your team stays ahead of every deadline.
- Real-time vehicle registration and logbook verification via TIMSVIRL
- Driver licence status checks integrated into fleet and HR workflows
- Vehicle inspection status tracking directly in ERPNext
- Automated compliance alerts for expiring licences and inspections
Next steps
How it works
From connection to live fleet compliance automation in three clear steps.
Connect
We configure secure access to NTSA's digital platforms and link them to the relevant ERPNext modules — Fleet Management, HR, or Asset Registry.
Verify
Vehicle registration numbers, chassis numbers, and driver licence IDs are validated against live NTSA data whenever they are entered or updated in ERPNext.
Monitor
ERPNext tracks expiry dates for vehicle inspections, road licences, and driver licences — sending automated alerts before deadlines are missed.
Business impact
Measurable outcomes for fleet and transport businesses that have deployed this integration.
Who it's for
Frequently Asked Questions
What NTSA data can be verified through ERPNext?+
We can integrate vehicle registration status, logbook verification (chassis number + QR code), driver licence validity, and vehicle inspection status — all sourced from NTSA's TIMSVIRL platform and eCitizen services.
Does this work with NTSA's new smart driving licence system?+
Yes — Kenya's new electronic driving licence (e-DL) launched in 2026 is part of an integrated digital system, and we build our integration to work with the current NTSA digital infrastructure.
Which ERPNext modules does this integrate with?+
Primarily Fleet Management and HR & Payroll. For businesses with vehicle assets, we also integrate with the Asset module to track registration and inspection dates.
Can ERPNext alert us before licences or inspections expire?+
Yes — we configure automated notifications so your team receives alerts well before vehicle inspections, road licences, or driver licences are due for renewal.
Is this suitable for PSV operators?+
Absolutely. PSV businesses have strict NTSA compliance requirements — this integration helps operators stay on top of every vehicle and driver obligation from a single ERPNext dashboard.
Solutions that benefit from NTSA compliance
This integration is typically deployed alongside these ERPNext modules.
Ready to automate your NTSA compliance?
Start with a tailored audit or see the integration in action — we'll connect your ERPNext to NTSA and eliminate manual vehicle and driver compliance checks.